66 Sustainability Report 2014 Year in review PRISA, a global group Any such representation will be specific to the meeting concerned. Proxies may be exercised by the shareholder by post or by electronic means of commumunication. Voting by mail or electronic means of remote communication Votes on proposals regarding items on the agenda of any General Meeting may be exercised by the shareholder by post or by electronic means of remote communication , provided that the identity of the person exercising the right to vote is duly guaranteed , and in compliance with the requirements and formalities provided for in the Bylaws, the AGM Regulations and the Law. Shareholders who cast their votes remotely will be taken into account as being in attendance for the purpose of constitution of the meeting. Right to information prior to the Meeting Shareholders may request from the directors, in writing and up to seven days before the day immediately preceding the meeting, information or clarification, or may seek answers or clarification, on questions regarding any matter included in the agenda or on any publicly available information that has been filed by the Company with the National Securities Market Commission (CNMV) since the holding of the last General Meeting, as well as clarification on the auditor’s report. The requested information will be provided to the applicant by the Board of Directors or by whomsoever they delegate to this end, by any member entitled to do so or by the Secretary. The information will be provided in writing up to the day of the Annual General Meeting, through the Shareholders Relations Department. However, the information requested may be withheld in certain circumstances, as set out in AGM Regulations. Right to information during the Meeting During their turns to speak, shareholders may orally request any information or clarification that they deem appropriate concerning the items on the agenda and also regarding the publicly available information that the Company has submitted to the Spanish National Securities Market Commission (CNMV) since the date of the most recent general meeting and regarding the auditor’s report. Directors shall be obliged to provide the requested information, unless it is not available during the meeting, in which case directors shall be obliged to provide that information in writing within seven days following the end of the Meeting, without prejudice to the provisions of the following paragraph. Information need not be provided in certain cases, as stipulated in the AGM Regulations. Information or clarification requested from directors shall be provided by the Chairman, the Chief Executive Officer, the Secretary, or if the Chairman so requests, from a director, the chairman of the Audit Committee or any employee or expert in the matter. Electronic Shareholder Forum On the occasion of the convening of the General Meeting, an Electronic Shareholder Forum will be established on the Company website, which will be accessible with due guarantees to both individual shareholders and any voluntary associations established by them, designed to facilitate their communication prior to general meetings. The forum may include motions to be tabled in addition to those on the announced meeting agenda, requests for support for such motions, initiatives to gain sufficient percentage to exercise the minority voting right established by law, as well as offers or requests for voluntary representation. The FORUM is established to enable communication between the shareholders of PRISA (both individual and any voluntary associations constituted by them under applicable law) during the convening period and for the purposes indicated in the previous paragraph, but it is not envisaged as a mechanism for electronic conversation between shareholders nor as a forum of virtual debate. The FORUM also provides a channel of communication between the Company and its shareholders. Risk Control Control systems and risk management Scope of of the company’s Risk Management System The Risk Management System works integrally by business unit, and is further consolidated at the corporate level. The Group carries out an ongoing assessment of the most significant risks that might affect the company’s chief businesses. To this end, the Group has designed a Risk Map – a tool providing graphic representation of risks and used to identify and evaluate the risks to which the different business areas are exposed. Company bodies responsible for the development and implementation of the Risk Management System The identification of these risks, and the operative processes through which they are managed is the responsibility of the senior management of each of the business units as well as overall Group senior management and is further complemented and overseen by the Group’s
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